Privacy Policy
Last updated: July 2026
This website, adinaviolet.com, is run by Adina Violet, a nutritional health practitioner and health coach based in Sandbach, Cheshire, United Kingdom. For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), Adina Violet is the data controller for the personal information described below.
If you have any questions about this policy or your data, contact adina@adinaviolet.com.
What information I collect, and why
When you download a free guide or join the newsletter. I collect your first name and email address so I can send you the guide and, if you've joined the list, occasional emails about nourishment, my work and my offers. The lawful basis is your consent — you can withdraw it at any time by clicking unsubscribe in any email.
When you send a message through the contact form. I collect your name, email address and the content of your message so I can reply to you. The lawful basis is legitimate interest (responding to your enquiry).
When you book a consultation. Bookings are taken through Cal.com and payments through Stripe. I receive your name, email address and the appointment details. Your card details go directly to Stripe and never touch this website or my records. The lawful basis is contract (providing the service you've booked).
When you complete the health history form or food diary. These forms ask about your health, symptoms, cycle, medications, food and lifestyle. This is special category data under UK GDPR, and I collect it only with your explicit consent, which you give when you sign and send the form. I use it solely to prepare for and deliver your consultations. While you are filling the forms in, your draft answers are saved in your own browser on your own device (localStorage) — nothing is sent to me until you press “Send to Adina”.
When you take the depletion quiz. The quiz runs on Fillout. If you enter your email to receive your results, I use it to send you those results and related follow-up. The lawful basis is your consent.
Who processes your data on my behalf
I use a small number of carefully chosen services to run my practice. Each acts as a data processor under written terms: Kit (ConvertKit) for email newsletters and guide delivery (based in the USA; transfers are safeguarded by the UK Extension to the EU–US Data Privacy Framework and/or standard contractual clauses); Web3Forms, which relays contact and intake form submissions to my email; Microsoft 365 for my email and calendar; Google Workspace for secure storage of intake form responses; Cal.com (EU) for appointment scheduling; Stripe for payment processing; Zoom for video consultations; Fillout for the depletion quiz; and Vercel and Cloudflare for website hosting and security.
I never sell your data, and I never share it with anyone for marketing.
How long I keep your information
Client records (including health history forms and consultation notes) are kept for 7 years after our last appointment, in line with professional insurance requirements, then securely deleted. Newsletter details are kept until you unsubscribe. Contact enquiries that don't become client relationships are deleted within 12 months.
Your rights
Under UK GDPR you have the right to access the information I hold about you, correct it, have it deleted, restrict or object to how it's used, receive a copy in a portable format, and withdraw consent at any time. To exercise any of these, email adina@adinaviolet.com — I'll respond within one month.
If you're unhappy with how I've handled your data, you can complain to the Information Commissioner's Office (ico.org.uk, 0303 123 1113), though I'd welcome the chance to resolve any concern with you directly first.
Changes to this policy
If this policy changes, the new version will be published on this page with an updated date.